EASL Sponsorship

The European Association for the Study of the Liver (EASL) receives many requests each year from other organisations asking EASL to sponsor their activities. This page details the conditions and policy under which the EASL name and logo can be used and under which EASL will agree to sponsor an event and offer financial support.

Requests for EASL sponsorship can be submitted online throughout the year and will be reviewed by the EASL Governing Board during four review sessions in March, June, September and December.

 

Principles

 

  • Consistently with its educational mission, EASL will financially contribute to scientific meetings organized by other subjects.
  • For this purpose, the EASL provisional budget will include a specific expense item. The amount devoted to this item in 2017 will be € 30,000.00. This amount can vary over the following years, according to the overall financial resources available. Once fixed, this amount should represent the maximal allowance that cannot be exceeded.

Limitations

 

  • Only meeting dedicated to Hepatology are entitled to be sponsored.
  • The meeting Organizer(s) should be EASL Member(s).
  • The meeting venue should be located in Europe.
  • Meeting receiving financial support from Industry as major sponsorship are not entitled to be co-sponsored by EASL.
  • Repeating and consecutive support to the same meeting will not exceed 3 years.

Operational aspects

 

  • Applications for EASL sponsorship should be presented following calls published in the EASL website and advertised by e-mails to EASL Members.
  • All sponsorship request should be address to the EASL Office.
  • Applications are submitted online throughout the year.
  • Applications for sponsorship are reviewed by the EASL Governing Board during four review sessions in March, June, September and December.
  • Applications should include:
    • Preliminary programme and list of speakers
    • Event information (title, dates, location)
    • Official request of Sponsorship
    • Itemized budget
  • Applications should report the meeting program and the meeting financial plan.
  • EASL sponsorship can be granted once the quality of meeting scientific content will be ascertained and approved by EASL GB Educational Councilors.
  • EASL sponsorships will be proportional to the overall meeting costs.
  • EASL sponsorships will be regulated through a Letter of Agreement covering legal aspects and benefits for EASL.
  • Post-meeting evaluation report should be sent to EASL within 45 days. (Feedback form provided by the EASL Office
  • Meetings will be sponsored on the basis “first arrived first served” while the specific EASL budget item lasts.
  • Sponsored meetings will be advertised by EASL through its communications channels.
  • No national association initiative will be sponsored by EASL.
  • The event must be conducted in English
  • The proposed event must not compete with any other EASL activities.
  • Organisers will provide the EASL Office with a high resolution logo/banner that can be used to illustrate the sponsored event. Additional information the sponsored event, such as a preliminary programme, event website etc.
  • EASL logo should appear in the meeting materials (provided by the EASL Office). When used on the event website, the EASL logo should be linked to www.easl.eu.
  • The meeting should promote EASL activities and membership. This can be achieved by:

    1. complimentary on-site exhibition / booth space.
    2. Display EASL Society Leaflets and meetings activities brochures onsite during the sponsored event.
    3. two promotional mailers to delegates, one 1 week prior and one week after the event.
    4. two minutes video presentation about EASL, its services and benefits.

USE OF EASL NAME AND LOGO

 

  • Incorporate the “EASL Sponsored Event” logo on all communication tools related to the event and will ensure that EASL is mentioned on the webpage of the event.
  • The association's insignia (logo) and name is a registered trademark and the property of EASL. They cannot be used in any way, for any purpose or at any time (including but not limited to announcements, invitations, emails, Web publications, etc.) without the expressed written permission of EASL.
  • The “EASL Sponsored Event” logo is granted solely for use in official documents related to the EASL sponsored event
  • The insignia can only be used as designated and must be approved by EASL. Any use of the EASL brand name should be approved by the EASL Office. A copy or sample of any such material produced by affiliate groups for public relations or public information must be sent to the EASL Office for informational purposes.