EASL ENDORSEMENT

The European Association for the Study of the Liver (EASL) receives many requests each year from other organisations asking EASL to endorse their activities. This document details the conditions and policy under which the EASL name and logo can be used.

Requests for EASL endorsement can be submitted online throughout the year and will be reviewed by the EASL Governing Board during four review sessions in March, June, September and December.

 

Limitations/ eligibility criteria

  • The event content should be focused on the liver and liver diseases.
  • The scientific value of the event should be evident, as reflected by the selection and status of the speakers, and their expertise in the field.
  • The scope of the meeting shall be non-for-profit.
    • Applicants are requested to submit a non-for-profit declaration, list of sponsors and itemized budget
    • EASL reserves the right to ask for accounting reports after the meeting
  • Non-profit, independent, academic medical associations, national medical societies and international organization with a focus on health are eligible to apply.
  • Groups without a formal structure are not eligible for endorsement.
  • The meeting Organizer(s) should be EASL Member(s).
  • The speakers should be from different countries and some must be EASL Members.
  • The event can be held in any location or country.
  • The event must be conducted in English.
  • The proposed meeting must not compete with any other EASL activities, both in terms of topic/scientific programme, location, and date.
  • EASL will not provide any financial support to the event.
  • EASL limits its involvement to the acknowledgment of the scientific value of the event.
  • The event cannot be organised or owned solely by the industry - it should be multi-sponsored.

Operational Aspects

  • All requests for endorsement should be addressed to the EASL Office.
  • Applications are submitted online throughout the year. All documents are to be submitted exclusively in English.
  • Applications for endorsement are reviewed by the EASL Governing Board during four review sessions in March, June, September, and December.
  • Applications should include:
    • Preliminary programme and list of speakers
    • Event information (title, dates, location)
    • Official request of endorsement
    • List of sponsors/event supporters
    • Itemized budget
    • Declaration of non-for-profit scope of the meeting, available for download on the EASL website
  • The EASL Governing Board will not be involved in the creation or organization of the event

Responsibilities of the EASL Office

  • Endorsed meetings will be advertised by EASL through its communications channels.
    • Minimum 1 post on the EASL bi-weekly newsletter reaching out to more than 7,000 subscribers
    • 1 or 2 Facebook posts targeting 7,000 followers of the EASL – The Home of Hepatology page
    • 2 or 3 tweets or retweets by the official twitter account @EASLnews
    • Place on calendar on the EASL website
  • EASL Office will provide the meeting organizers with the EASL logo (web and print version)
  • EASL Office is unable to provide statistics on social media promotion
  • No digital promotion is available during March, April, and August

Responsibilities of the meeting organisers

  • Organizers will provide the EASL Office with:
  • Full event title, location, dates, and venue of the meeting
  • Official website address
  • Scientific programme and upcoming deadlines
  • Social media information i.e. twitter handle, Facebook page, hashtags
  • a high-resolution logo/banner that can be used to illustrate the endorsed event
  • Accounting reports after the meeting
  • Post-meeting evaluation report provided by the EASL Office
  • EASL logo should appear in the meeting materials and meeting website and shall be linked to easl.eu
  • The meeting should promote EASL activities and membership. This can be achieved by:
    • complimentary on-site exhibition / booth space
    • Display EASL brochures onsite during the endorsed event
    • promotional mailers to the delegates
    • Video presentation about EASL, its services and benefits

Use of EASL name and logo

 

  1. The association's insignia (logo) and name is a registered trademark and the property of EASL. They cannot be used in any way, for any purpose or at any time (including but not limited to announcements, invitations, emails, Web publications, etc.) without the expressed written permission of EASL.
  2. The “EASL Endorsed Event” logo is granted only for use on official documents related directly to the endorsement and the endorsed event
  3. The insignia can only be used as designated and must be approved by EASL. Any use of the EASL brand name should be approved by the EASL Office. A copy or sample of any such material produced by affiliate groups for public relations or public information must be sent to the EASL Office for informational purposes.

Download the Non-profit-declaration-statement.